Administrative Assistant III - Part-time
Company Name:
Colorado Department of Transportation
About CDOT
The Colorado Department of Transportation is a billion dollar multi-modal engineering, planning, and roadway maintenance business dedicated toa mission to provide the best multi-modal transportation system for Colorado that most effectively and safely moves people, goods, and information. CDOT, with more than 3,300 employees assigned throughout the state, is responsible for a 9,146 mile highway system including 3,447 bridges. Each year this system handles over 27 billion vehicle miles of travel. Although the Interstate system accounts for only about 10% (914 miles) of the total mileage on the state system, 40% of all travel takes place on our Interstate highways. In addition, CDOTs Aeronautics Division supports Colorados general aviation community through distribution of entitlement funds, an aviation grant program, and long-range system planning in partnership with Colorados general aviation airports. CDOTs Division of Transit and Rail is responsible forthe planning, development, finance, operation, and integration of transit and rail servicesinto Colorados overall transportation system.
CDOTs core values of safety, people, integrity, customer service, excellence and respect make CDOT a great place to work, making Colorado a great place to live.
CDOT offers a variety of benefits for employees including :
Annual leave (accrued based on years of service, starting at 8 hours a month)
Sick leave accrued at 6.66 hours a month
10 paid holidays per year
Medical and dental plans
State paid life insurance policy of $50,000
Choice of 2 retirement plans
401K and 457 plans
State paid Short Term Disability coverage
Credit Union Membership
Work life programs
Tuition reimbursement programs
Training
Description of Job:
This part-time position is located in the Colorado Department of Transportations Region 5 Maintenance Office in Alamosa, CO.The Administrative Assistant III provides support to a 4 managers and 27 employees.
_MAJOR RESPONSIBILITIES_:
Establish and maintain effective and cooperative working relationships with all levels of personnel, including internal customers, the public, vendors and other agencies.
Serve as the first point of contact to the public and department staff, both in person and by telephone; assure effective, expedient communications and positive public relations.
Respond to inquiries, issues and concerns regarding maintenance operations, policies and procedures and/or private citizen concerns.Resolves problems or routes to the most appropriate person.
Clarify and communicate CDOT policies, rules, office procedures and other information to the public, CDOT employees and other agencies.
Create, revise, implement and maintain office procedures.
Regularly create, modify, compile, type and/or code reports, memos, forms and correspondence and other documents in MSWord, Excel.Prepare and maintain confidential employee documents.
Schedule appointments, meetings, reservations, exams, trainings, and travel arrangements.
Utilize Microsoft Excel, Word, PowerPoint, Gmail and Access.
Check maintenance invoices for compliance with CDOT accounting rules and regulations.
Review and code invoices; resolve invoice discrepancies.
Perform record keeping.
Coordinate pre-employment and random drug and alcohol screening.
Regularly check and verify employee timesheets.
Enter and verify data in SAP.
Perform general office duties such ordering and maintaining office supplies; initiating repair of office equipment and assisting others with the operations of office equipment.
Serves as proctor for job assessments and interviews including scheduling interviews and rooms, greeting candidates and collecting required documents.
Assist main office with updating and mailing documents.
Assist in providing credit card training to employees.
Abide by all safety rules and regulations.
Other duties as assigned.
Work Environment:
This position will typically work 32 hours per week.
Required to drive to safety meetings and trainings.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights:
Three (3) years of general clerical experience which included working with Microsoft Word and Excel.Experience with Gmail is also required. The required experience must be specifically documented on your application. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.
The Exceptional Applicant will be an Administrative Assistant with proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Major Responsibilities section.
Technical knowledge of administrative and clerical procedures and systems.
Strong MSWord, Excel, GMail and PowerPoint skills and experience.
Accuracy and attention to detail.
Effective analytical, problem solving and reasoning skills.
Strong planning, organizational, and time management skills and experience.
Strong customer service skills; ability to effectively deal with difficult customers in a friendly manner.
Excellent oral communication and written communication skills.
Effective interpersonal and relationship building skills.
Ability to manage and prioritize work assignments independently.
Ability to work effectively in both independent and team situations.
Strong ability and willingness to take initiative to solve problems.
Flexibility; adaptability to change.
Experience using Access.
Fluency in SAP and ability to quickly learn other software systems
Excellent typing skills; ability to type at least 40WPM.
Driving Record Standards:
A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position. Youmust possess and maintain a valid State of Colorado Driver license with a driving record that does not exceed our application limits. Your MVR will be checked as a condition of employment. Items for disqualification are listed below:
Any DUI, DWAI convictions within the past 3 years. (The 3 year timeframe is from date of conviction to date of initial application)
Any hit and run accident within the past 3 years.
3 or more convictions of moving traffic violations within the past 12 months and/or
5 or more convictions of moving traffic violations within the past 5 years. (Example: speeding, turning violations, driving actions following too closely, signaling violations, lane violations, right of way, etc.)
Background Check:
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation will procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These background reports may be obtained at any time after receipt of the applicant's authorization.
TalentWise Solutions LLC(TalentWise), a consumer reporting agency, will obtain the report for CDOT. Further information regarding TalentWise, including its privacy policy, may be found online . TalentWise is located at 19800 North Creek Parkway, Suite 200, Bothell, WA 98011, and can be reached at .
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: _social security number trace, criminal records check, public court records checks, and driving records checks_. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Job Title: Administrative Assistant III - Part-time
Class Title: ADMINISTRATIVE ASSISTANT III
Type of Announcement: This position is open only to Colorado state residents.
Closing Date/Time: Fri. 11/07/14 11:59 PM Mountain Time
Primary Physical Work Address: 1205 West Ave. Alamosa, CO 81101
Salary: $18.95 - $26.85 Hourly
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Job Type: Part Time
Location: Alamosa, Colorado
How To Apply: Thank you for your interest. Submit an on-line application by clicking the link below or submit a State of Colorado Application for Announced Vacancy and all supplemental questions according to the instructions provided below. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed above.
If not applying on-line, submit application to: Colorado Department of Transportation Attn: Human Resources 4201 E. Arkansas Avenue Denver, CO 80222 Fax Please include the job title and location on your application materials. All application materials must be received by the closing date/time of this announcement. NOTE: Resumes will not be accepted in lieu of a completed application.
Department Contact Information: Lynn Livingston LynnR. .us
Methods of Appointment: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.Estimated Salary: $20 to $28 per hour based on qualifications.
Colorado Department of Transportation
About CDOT
The Colorado Department of Transportation is a billion dollar multi-modal engineering, planning, and roadway maintenance business dedicated toa mission to provide the best multi-modal transportation system for Colorado that most effectively and safely moves people, goods, and information. CDOT, with more than 3,300 employees assigned throughout the state, is responsible for a 9,146 mile highway system including 3,447 bridges. Each year this system handles over 27 billion vehicle miles of travel. Although the Interstate system accounts for only about 10% (914 miles) of the total mileage on the state system, 40% of all travel takes place on our Interstate highways. In addition, CDOTs Aeronautics Division supports Colorados general aviation community through distribution of entitlement funds, an aviation grant program, and long-range system planning in partnership with Colorados general aviation airports. CDOTs Division of Transit and Rail is responsible forthe planning, development, finance, operation, and integration of transit and rail servicesinto Colorados overall transportation system.
CDOTs core values of safety, people, integrity, customer service, excellence and respect make CDOT a great place to work, making Colorado a great place to live.
CDOT offers a variety of benefits for employees including :
Annual leave (accrued based on years of service, starting at 8 hours a month)
Sick leave accrued at 6.66 hours a month
10 paid holidays per year
Medical and dental plans
State paid life insurance policy of $50,000
Choice of 2 retirement plans
401K and 457 plans
State paid Short Term Disability coverage
Credit Union Membership
Work life programs
Tuition reimbursement programs
Training
Description of Job:
This part-time position is located in the Colorado Department of Transportations Region 5 Maintenance Office in Alamosa, CO.The Administrative Assistant III provides support to a 4 managers and 27 employees.
_MAJOR RESPONSIBILITIES_:
Establish and maintain effective and cooperative working relationships with all levels of personnel, including internal customers, the public, vendors and other agencies.
Serve as the first point of contact to the public and department staff, both in person and by telephone; assure effective, expedient communications and positive public relations.
Respond to inquiries, issues and concerns regarding maintenance operations, policies and procedures and/or private citizen concerns.Resolves problems or routes to the most appropriate person.
Clarify and communicate CDOT policies, rules, office procedures and other information to the public, CDOT employees and other agencies.
Create, revise, implement and maintain office procedures.
Regularly create, modify, compile, type and/or code reports, memos, forms and correspondence and other documents in MSWord, Excel.Prepare and maintain confidential employee documents.
Schedule appointments, meetings, reservations, exams, trainings, and travel arrangements.
Utilize Microsoft Excel, Word, PowerPoint, Gmail and Access.
Check maintenance invoices for compliance with CDOT accounting rules and regulations.
Review and code invoices; resolve invoice discrepancies.
Perform record keeping.
Coordinate pre-employment and random drug and alcohol screening.
Regularly check and verify employee timesheets.
Enter and verify data in SAP.
Perform general office duties such ordering and maintaining office supplies; initiating repair of office equipment and assisting others with the operations of office equipment.
Serves as proctor for job assessments and interviews including scheduling interviews and rooms, greeting candidates and collecting required documents.
Assist main office with updating and mailing documents.
Assist in providing credit card training to employees.
Abide by all safety rules and regulations.
Other duties as assigned.
Work Environment:
This position will typically work 32 hours per week.
Required to drive to safety meetings and trainings.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights:
Three (3) years of general clerical experience which included working with Microsoft Word and Excel.Experience with Gmail is also required. The required experience must be specifically documented on your application. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.
The Exceptional Applicant will be an Administrative Assistant with proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Major Responsibilities section.
Technical knowledge of administrative and clerical procedures and systems.
Strong MSWord, Excel, GMail and PowerPoint skills and experience.
Accuracy and attention to detail.
Effective analytical, problem solving and reasoning skills.
Strong planning, organizational, and time management skills and experience.
Strong customer service skills; ability to effectively deal with difficult customers in a friendly manner.
Excellent oral communication and written communication skills.
Effective interpersonal and relationship building skills.
Ability to manage and prioritize work assignments independently.
Ability to work effectively in both independent and team situations.
Strong ability and willingness to take initiative to solve problems.
Flexibility; adaptability to change.
Experience using Access.
Fluency in SAP and ability to quickly learn other software systems
Excellent typing skills; ability to type at least 40WPM.
Driving Record Standards:
A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position. Youmust possess and maintain a valid State of Colorado Driver license with a driving record that does not exceed our application limits. Your MVR will be checked as a condition of employment. Items for disqualification are listed below:
Any DUI, DWAI convictions within the past 3 years. (The 3 year timeframe is from date of conviction to date of initial application)
Any hit and run accident within the past 3 years.
3 or more convictions of moving traffic violations within the past 12 months and/or
5 or more convictions of moving traffic violations within the past 5 years. (Example: speeding, turning violations, driving actions following too closely, signaling violations, lane violations, right of way, etc.)
Background Check:
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation will procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These background reports may be obtained at any time after receipt of the applicant's authorization.
TalentWise Solutions LLC(TalentWise), a consumer reporting agency, will obtain the report for CDOT. Further information regarding TalentWise, including its privacy policy, may be found online . TalentWise is located at 19800 North Creek Parkway, Suite 200, Bothell, WA 98011, and can be reached at .
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: _social security number trace, criminal records check, public court records checks, and driving records checks_. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Job Title: Administrative Assistant III - Part-time
Class Title: ADMINISTRATIVE ASSISTANT III
Type of Announcement: This position is open only to Colorado state residents.
Closing Date/Time: Fri. 11/07/14 11:59 PM Mountain Time
Primary Physical Work Address: 1205 West Ave. Alamosa, CO 81101
Salary: $18.95 - $26.85 Hourly
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Job Type: Part Time
Location: Alamosa, Colorado
How To Apply: Thank you for your interest. Submit an on-line application by clicking the link below or submit a State of Colorado Application for Announced Vacancy and all supplemental questions according to the instructions provided below. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed above.
If not applying on-line, submit application to: Colorado Department of Transportation Attn: Human Resources 4201 E. Arkansas Avenue Denver, CO 80222 Fax Please include the job title and location on your application materials. All application materials must be received by the closing date/time of this announcement. NOTE: Resumes will not be accepted in lieu of a completed application.
Department Contact Information: Lynn Livingston LynnR. .us
Methods of Appointment: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
